General information
This data privacy statement applies exclusively to personal data collected as part of the online application process and is intended to inform you about how your personal data is processed by us in connection with your application.

The controller

The controller within the meaning of applicable data protection laws is:

RetentionX, Inc.
411 E Wisconsin Ave #2350
Milwaukee, WI 53202
United States

RetentionX, Inc. is responsible for processing personal data submitted as part of the online application process, regardless of the applicant’s country of residence. Personal data is processed in accordance with applicable data protection laws, including the GDPR where relevant.

Personal data collected as part of the application process
Personal data means any information relating to an identified or identifiable natural person. This includes, for example, your name, address, phone number, date of birth, and information relating to your professional background and career history. Information that cannot be associated with your identity, either directly or indirectly, is not considered personal data.

Fundamentals and purposes of processing personal data
If you apply electronically (e.g. via email or through our online application form), we process your personal data for the purpose of carrying out the application process and, where applicable, preparing an employment relationship.

By submitting an application via our careers website, you express your interest in working with RetentionX. The personal data you provide will be used and stored exclusively for the purposes of evaluating your application and managing the recruitment process. In particular, the following data may be collected:

First and last name

Email address

Phone number

Expected start date

Expected salary

LinkedIn profile

You may also choose to upload documents such as a cover letter, CV, or reference letters. These documents may contain additional personal data (e.g. address or date of birth).

Access to your data is limited to authorized HR personnel and employees involved in the recruitment process.

Your personal data is generally stored only for the purpose of filling the position for which you have applied.

Retention period
Your data will be stored for 90 days after the conclusion of the application process. This retention period serves to fulfill legal obligations and to defend against potential legal claims. After this period, your data will be deleted or anonymized.

In the case of anonymization, the data will only be retained in aggregated, non-identifiable form for statistical purposes (e.g. number of applications per period).

We may also store your data for up to 90 days after completion of the application process in order to include it in our Talent Pool, so we can contact you about other suitable roles. By accepting this data privacy statement, you consent to this additional storage and use.

If you are offered and accept a position with us, the personal data collected during the application process will be retained for the duration of your employment in accordance with applicable laws.

Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer.

Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement at https://retentionx.com/public/privacy-policy.

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